Committee

Committee Members

Chairperson: Chris Rose
Club Secretary: Paul Norman
Club Treasurer: Ann-Marie Bulcock
Social Secretary: Rick Small
Membership Secretary: John Newcombe

General Members:

• Mike Davis
• Bill Smith
• Roger Ingham
• Cath Coates
• Triss Kenny
• Kath Mackechnie
• Emma Newbould
• Hilary Seward

Skipton AC Club Constitution

The club constitution in full.

1 TITLE

The title of the club shall be Skipton Athletics Club.

2 OBJECTIVES

The objectives of the club shall be:

a) To encourage the practice and development of amateur athletics.

b) To provide coaching for the members and to organise competitions.

c) To organise teams to represent the club in
championships, leagues and in other such competitions as the management
committee deems fit.

d) To cater for the following athletic
disciplines:  track and field, cross country running, road running,
fell and hill running, and to pay affiliation fees to the appropriate
governing body(ies) or their appointed agent(s).

3 MEMBERSHIP

Membership shall be open to persons who are
amateurs as defined by UK Athletics.  There shall be a minimum age
entry of 9 years.  Each applicant for membership must complete an
official application form before representing the club.  A member of
the Management Committee must also sign this form.  The application for
membership must be seconded and ratified at the next committee
meeting.  Membership of the club will be considered temporary until
ratified in this way.  The Management Committee retains the right to
revoke temporary memberships subject to a vote in accordance with the
conditions of the constitution.

4 MANAGEMENT

The management of the club shall be vested in
a Management Committee which shall comprise of the three “officers” of
the club, ie the Chairman, Honorary Secretary  and Honorary Treasurer,
three “named members” i.e. the Vice-Chairman, Male Team Captain and
Female Team Captain and five “general members”.  All the foregoing
shall be elected at the AGM and remain in office until the conclusion
of the following year’s AGM.  Any paid up member of the club who has
been a member for at least 12 months is entitled to sit on the
Management Committee provided that they are proposed, seconded and
elected at the AGM.  The Management Committee will have the power to
fill vacancies if and when they arise.  The Committee shall also have
the power to co-opt members for particular projects, but co-opted
members shall not have a committee vote.  Members co-opted by the
Management Committee for particular events, e.g. race organisers, will
be given full discretion and authority as to how the event is run.

Committee meetings will be held as often as club
activities dictate.  These meetings will be open to all paid up
members, but only members of the Management Committee will have a
vote.  Additional committee meetings can be called if necessary, but
reasonable efforts must be made to publicise any additional meetings to
all paid up members by use, for example, of the club web site and
notice board.

Six Management Committee members shall be deemed to form a quorum and will be empowered to ratify a decision.

5 ANNUAL GENERAL MEETING

The AGM shall be held in December for the purpose of

a) Receiving the Annual Report of the committee.

b) Receiving the statement of accounts and balance sheet.

c) Electing the officers and committee for the ensuing year.

d) Electing the honorary auditors (if required).

e) Considering any amendments to the constitution
rules of which due notice has been given to all members.  Any proposed
change to a constitution rule by a member must be received by the
Honorary Secretary before the November meeting so that all members may
be notified by club letter at no extra cost to the club.  At least 14
days notice shall be given to members of the date, time, venue and
agenda items for the AGM.  Each fully paid up member shall have one
vote.  Members will be notified of the elected Management Committee
members in the December issue of the club newsletter.

6  AFFILIATION

The club shall seek to affiliate to the North of England Athletics Association in order to carry out the objects of the club.

7 SUBSCRIPTIONS

Members shall pay an annual subscription fee at
the commencement of the club year ie January 1st.  The level of the
fees may be adjusted at the AGM.  A graduated scale of fees will be
operated dependent on age and personal circumstances of members and
applicants.  The initial subscription must accompany the application
for membership.  Subscription renewals shall be sent to the Honorary
Treasurer.  Cheques shall be made payable to Skipton AC.

8 NON-PAYMENT OF SUBSCRIPTIONS

The committee shall have the power to expel any
member whose subscription is five months in arrears providing that one
month’s notice in writing has been sent to the member’s last known
address, informing him/her of the proposed action of the committee.
The name and address of any such person expelled from the club shall be
recorded and sent to the North of England Athletics Association.  Every
person whose name has been so recorded shall be suspended from
competing at any meeting held under UK Athletics rules until the
liability causing the expulsion, which shall not exceed one year’s
subscription, has been paid to the club.

9 RESIGNATIONS

Any member wishing to resign, must do so in
writing, addressed to the Honorary Secretary.  The resignation shall be
considered by the committee within one calendar month of receipt and
will be held as effective from date of tendering.  Resignations will
not be accepted if the member is in any way financially indebted to the
club.

10 EXTRA-ORDINARY GENERAL MEETING

An EGM shall be called by any officer of the club
within one month of receipt of a written requisition signed by at least
two members stating the purpose of the meeting.  At least 14 days
notice shall be given to all fully paid up members of the date, time,
venue and purpose of the EGM.  No other business shall be conducted at
such a meeting, but an EGM may precede or follow a monthly meeting.

11 CONSTITUTION AMENDMENTS

No constitution rules may be altered, added to,
or deleted, except at an AGM or an EGM called for that purpose, then
only by a two-thirds majority of those present and voting.  For the
purposes of determining a voting majority an abstention is deemed not
to count as a vote.

12 ACCOUNTS

Club funds shall be kept in two separate
Bank/Building Society accounts.  The Honorary Treasurer will ensure
there is £1,000 in a working account, for the general running of the
club on the earliest working date possible at the start of each club
year.  The remainder will be in another account and may only be used
for Objectives 2a and 2b.  Cheques must bear two out of three organised
signatures.

At the start of the club’s financial year, a
budget of 10% of the club’s assets is deemed available to support
junior members who are representing club, county, region or country at
events outside of Yorkshire but within Great Britain. Junior members
may claim up to 50% of reasonable travelling expenses providing that
one of the club’s officers has been informed in advance and the funds
have not been used up. Other claims and grants will be considered on an
ad hoc basis. The aspects in this paragraph are to be reviewed at each
AGM.

Claims for expenses should be sent to the
Honorary Treasurer with the appropriate receipt.  Un-receipted claims
may be taken to the Management Committee for authorisation.